Are you a customer? Click here

Our guide to handling your complaint on behalf of your insurer

Please note: This guide only relates to complaints where Claims Consortium Group have authority to deal with the complaint on behalf of your insurer. Where this is not the case, your insurer will respond to you directly.

How will my complaint be handled?

If you need to make a complaint, we want the process to be as straightforward as possible, our aim is to:

  • Make it simple for you to tell us about your complaint
  • Conduct a full investigation
  • Give your complaint careful consideration
  • Provide you with a full account of our actions

How to make a complaint

You can make your complaint over the phone, by email, in a letter or by using our TrackMyClaim messaging system.

How soon will we deal with your complaint?

You’ll hear back from us promptly after receiving your complaint. In some cases, this will be in the form of an acknowledgement letter but in others it may a resolution letter.

If you receive an acknowledgment letter it will tell you:

  • Who’s dealing with your complaint
  • When we’ll contact you again.

Once you receive this your complaint will be investigated fully and we will write to you with our findings.

In complex cases we may need to spend a little longer investigating but we will keep you up to date with our progress. In all cases we’ll respond to your complaint within eight weeks in line with the deadline set by the Financial Conduct Authority.

The Financial Ombudsman Service

We try to resolve all complaints internally. However, if you’re still unhappy with our response to your complaint, or if we’ve not resolved it eight weeks after you first told us about it, you have the right to refer your complaint to the Financial Ombudsman Service.

If you want the Financial Ombudsman Service to look into your complaint, you must refer it to them within six months of the date of our final response to you. You can contact them at:

The Financial Ombudsman Service
Exchange Tower
London
E14 9SR

Tel: 08000 234 567

Free for people phoning from a “fixed line” (for example, a landline at home).

Or: 0300 123 9 123
Free for mobile-phone users who pay a monthly charge for calls to numbers starting 01 or 02.

Email: complaint.info@financial-ombudsman.org.uk

The Financial Ombudsman Service offers a free independent service and they can help with most financial complaints. For further information you can visit their website at www.financial-ombudsman.org.uk